Exhibiting in Taiwan FAQ
1.How far in advance should we start preparing for an exhibition?
It is generally recommended that companies begin preparing 3 to 6 months before the exhibition. Preparation usually includes selecting the exhibition, reserving a booth space, planning booth design, and arranging construction and logistics. For large international trade shows, preparation may begin even earlier to secure better booth locations and ensure sufficient design time.
2.How long does it take to design an exhibition booth?
Booth design typically takes 1 to 3 weeks to complete an initial design proposal, including layout planning and 3D renderings. If the booth design is highly customized or requires multiple revisions, the design process may take longer.
3.How long does booth construction usually take?
Most booth installations can be completed within one to two days during the official move-in period. However, the construction schedule may vary depending on the booth size, structural complexity, and installation requirements.
4.Do booth design drawings need to be submitted for approval?
Yes. Most exhibition organizers require exhibitors to submit booth design drawings for design approval before the event. If the booth includes special structures, excessive height, or suspended elements, additional structural documentation may be required.
5.Are there height restrictions for exhibition booths?
Yes. Exhibition venues usually impose height restrictions for safety and visual consistency. Standard booth heights typically range between 2.5 to 4 meters, although taller structures may be allowed with prior approval from the organizer.
6.Is it possible to build a two-story booth?
In some large trade shows, double-deck booths are permitted. However, exhibitors must submit structural calculations and safety documents in advance and obtain approval from the exhibition organizer and venue management.
7.Do exhibitors need to apply for electricity separately?
Yes. Most exhibition organizers require exhibitors to apply for power supply services according to their booth equipment requirements. Exhibition contractors often assist with the electrical application process to ensure sufficient power capacity for lighting, displays, and other equipment.
8.Can we play music or videos in our booth?
Yes, exhibitors may play music or videos within their booth space. However, they must comply with the organizer’s noise level regulations and ensure that the content does not disturb neighboring exhibitors. Copyright compliance should also be considered when using audiovisual materials.
9.What basic equipment is typically required for a booth?
Common booth equipment includes:
・Display showcases or display racks
・Meeting tables and chairs
・Lighting systems
・TVs or LED displays
・Branded backdrop panels
・Marketing materials and brochures
These items can often be provided or arranged by the exhibition contractor.
10.Can we store items inside the booth?
Yes. Most booth designs include a hidden storage area or storage room for brochures, promotional items, and personal belongings, helping maintain a clean and organized booth environment.
11.How many staff members should be assigned to a booth?
It is generally recommended to assign at least two to four staff members per booth. This ensures that visitors can be welcomed, products can be explained effectively, and business discussions can take place simultaneously.
12.Do exhibitors need to dismantle the booth themselves?
Booth dismantling is usually handled by the exhibition contractor responsible for booth construction. Exhibitors only need to remove their products, samples, and personal belongings from the booth.
13.How long does booth dismantling take?
The dismantling schedule is determined by the exhibition organizer. Most exhibitions allow several hours to one day for dismantling and move-out operations.
14.Can we conduct promotional activities in our booth?
Yes. Promotional activities are generally allowed within the exhibitor’s booth space. However, activities must not obstruct aisles or disturb neighboring booths.
15.Why should we hire a professional exhibition design company?
A professional exhibition design company provides comprehensive services, including booth design, construction management, and on-site support. Working with experienced professionals helps ensure safety, compliance with venue regulations, and a high-quality brand presentation.
16.How much does exhibition booth design typically cost?
Exhibition booth costs vary depending on booth size, design complexity, and display requirements. The total budget typically includes design fees, construction costs, graphic production, and equipment rental. Discussing budget expectations with an exhibition design company early in the planning stage helps achieve the best balance between cost and design quality.
17.What is the difference between a standard booth and a custom booth?
A standard boothis typically provided by the exhibition organizer and includes basic elements such as partition walls, lighting, a table, and chairs. It is suitable for exhibitors with simple display needs or limited budgets.
A custom booth, on the other hand, is fully designed and built by an exhibition design company according to the exhibitor’s branding and marketing objectives. Custom booths often provide stronger visual impact and better visitor engagement.
18.What services does an exhibition design company usually provide?
A professional exhibition design company typically offers a full range of services, including:
・Exhibition booth design and space planning
・3D renderings and technical drawings
・Booth construction and project management
・Graphic production and printing
・Equipment rental and integration
・On-site installation support and dismantling services
These services help exhibitors focus on marketing and business development during the event.
19.What marketing materials should exhibitors prepare?
Exhibitors commonly prepare the following marketing materials:
・Product catalogs or company brochures
・Promotional posters or display graphics
・Business cards
・Event-specific promotional flyers
・Product samples or demonstration models
・Small branded giveaways or souvenirs
Well-prepared marketing materials help communicate product information effectively to visitors.
20.What should first-time exhibitors pay special attention to?
Companies participating in an exhibition for the first time should focus on the following key points:
・Plan booth design and construction well in advance
・Prepare sufficient product and marketing materials
・Assign trained staff to manage booth operations
・Create a clear booth layout and brand presentation
・Follow up with potential customers after the exhibition
Careful preparation and effective booth management can significantly improve exhibition results.